A project scope is a set of goals, materials, deliverables, deadlines, and costs determined in the project planning stages. In any construction project, it’s important for the scope to be detailed, understood, and agreed upon by all parties involved.
In short, the scope of the project works the client, as the guarantee of what work will be provided at what price, and for the score creep contractors as a map of what work is to be performed. It’s important for this to be well defined, no wants to do less or more than what the client is willing to pay for.
What is Scope Creep?
Scope creep refers to the uncontrolled growth or changes to the project’s scope after the project has begun. This can occur when the project is not properly documented, defined, or controlled.
How to Prevent Scope Creep
Understand the project’s vision. The very first step in preventing scope creep is understanding what the client hopes to get out of the project. This isn’t just what they want, but why they want it and what purpose it will serve to them
Create a clear estimate.In all honesty, your clients don’t care exactly how your company is able to produce the final result, although your processes do affect them. They may ask you to change directions during the project, erasing any chance of staying within the scope. A clear outline and estimate is less about the signature, which is in place for legal purposes, and more about their understanding of the project.
Have a change protocol in place.Changes are a natural part of any project, but changes that affect the overall budget or deadline should have a protocol of approval in place. First, you will want to designate a person or committee who will be in charge of approval or rejection of any changes. This process, as well as why it is in place, should be discussed respectively with your client.
Scope creep can be a nightmare if not handled correctly and lead to upsetting disputes. Although some contractors are fine with scope creep, if the client is willing to pay for it, but its not really a great business practice and can even be detrimental to the rest of your schedule if things get out hand. In order to stay in control document all requirements, formulize a project plan, and avoid gold plating (throwing in things for free) at any point during the project.